Frequently Asked Questions
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Hide details for AddendaAddenda
What is the last day addenda can be issued prior to let?
Hide details for AdvertisementsAdvertisements
On a 2 Step Design Build contract can a prime consultant be a subconsultant on another team?
Hide details for AttachmentAttachment
What is the time-frame for submission of my Attachment A?
Hide details for Bid PackageBid Package
How to get to bid package after bids are opened?
Where can I find the Reading Order for a letting?
Hide details for Bid ResultsBid Results
How will I know if I'm awarded the project?
Where can I locate the bid results for projects over two weeks past let?
Hide details for Bid TabsBid Tabs
How can I locate bid tabs from a project let and awarded a year prior?
Hide details for BondsBonds
Do I need a bid bond with my bid?
How do I submit my insurance information?
How do I submit my performance and payment bonds?
What is the time-frame for submission of my performance and payment bonds, and insurance?
Hide details for Business Partner RegistrationBusiness Partner Registration
How do I view Design Policy and Strike-Off Letters.
Hide details for Consultant InspectionConsultant Inspection
Are design contracts under this same level of scrutiny? What is their process for...
Can a higher pay grade be substituted for a lower pay grade without prejudice? (TCM-1 for a TCIS-2)
Can an inspector be approved for assignment to multiple agreements at the same time? We understand...
Can consultants simply summarize historic experience on the resume template for old projects if...
Can or should there be a standard letter requesting relief?
Can PennDOT Districts and associated IIC be strongly encouraged to use TA's?
Can relief be granted for the entire agreement or does it have to be for each individual when the...
Can resumes only indicate a break in service longer than a month?
Can we submit rate approvals for an entire agreement, rather than by part or by work order?
Can "TA" classification be added to advertisements?
Can "TA" classification be staffed on a project regardless of classification being in the
Do Municipal Projects fall under “Process Control”?
Do substitutions apply to the alternates listed in an SOI?
Do the experience and certification substitutions that are associated with P.E. License, CE...
Does a consultant attain any relief on substitutes when the Dept. hires a consultant employee...
Does a consultant have to constantly submit new resumes when a cert changes or can the consultant...
Does a Letter of Interest not selected come under Process Control?
Does a substitute for a substitute have to meet the requirements of the original or substitute?
Does PennDOT recognize NICET Engineering Technologist Certification to cover NICET level 2, 3, or
Does Process control apply to TAs?
Does the subconsultant’s wage rate request go through the prime in ECMS II workflow?
How are issues of Districts doing things differently to be addressed?
How are prime consultants to know if a subconsultant is suspended or under sanctions?
How is an inspector’s wage rate determined within the wage range?
How long does PENNDOT have to approve a wage rate?
If a consultant has to provide an inspector for a short-term assignment (to cover for an inspector...
If a consultant is unable to provide a “substitute” inspector (equal or exceed qualifications of...
If all personnel in SOI are utilized on the project and PennDOT requests additional staffing, what...
If an inspector is requested long after the start of the project, does that inspector have to equal...
If the Dept. elects to lay-off inspectors, what is the obligation of a consultant in supplying...
If the Dept. tells a consultant that no staff is required or none of that title will be used and...
Is it necessary to denote if the employee has a relative(s) who work for PennDOT?
Most statements in the ECMS-FAQ's or the Process Control language itself refer the NTP date or some...
Must we list past employers on the resume, or is PennDOT looking for the District on a PennDOT...
Must we use the word "continuous" on projects where no breaks greater than two weeks occurred over...
Some Districts are not including specific start dates for 2008 projects. How should we handle those...
What are the criteria for providing substitute inspectors?
What happens when an inspector's certification(s) expire during a project.
What is included in Process Control for Construction Inspection?
What is PennDOT to do in case of deficient or substandard submissions on the part of a sub...
What is the definition of “relief” on page 3 of 4, 2a – second paragraph of Proposed Process...
What is the obligation of a prime in reviewing the resumes and certifications of a sub?
When submitting for the annual hourly rate increases, for example, on July 1, 2008, do we have to...
Who determines which people to put on job (select these 4 out of 8)
Who is allowed to execute a wage rate letter?
Why is the prime consultant responsible if a subconsultant’s certification runs out during a...
Will consultants still be subject to refunding money to the Department?
With regards to substituting using equal or higher pay grade, must it be within the same pay grade...
With the certification expiration date extension letter dated 12/21/07, what date should be listed...
Hide details for Consultant QualificationsConsultant Qualifications
General Information - On the Equipment Listing section of the General Information form for the...
If we hire an individual after the Qualification Package is submitted, can and should the...
Quality Control Plan- is there a page limitation and can we submit it in PDF file format?
Quality Control Plan- What should be covered in the Quality Control Plan?
Hide details for Consultant Qualifications PackageConsultant Qualifications Package
General Information - In personnel by discipline, can we add more disciplines?
General Information - Is the personnel by discipline for the parent company (if this is the company...
General Information - Is there a page limit for the additional information section of the General...
General Information - Is there a page limit for the General Information section?
General Information - It asks for the business address. Is this the business address of the parent...
General Information - It asks, "Are you incorporated in Pennsylvania, and if so, what is the...
General Information - On the Equipment Listing section of the General Information form for the...
General Information - Page 2 of 3, what is being requested by the "Office Number"?
General Information - Page 2; if you have two offices that work on PA projects, should we use the...
General Information - The firm provides construction inspection, construction support services and...
If the "firm" is a subconsultant, prime consultant; is the "client" PennDOT?
If we have sent out 3 Consultant Qualifications Packages to each district, do we have to do it over...
Incorporated in PA - We are in the process of completing our electronic qualifications package and...
On page 3 of 3 can this template be expanded to an entire page or even multiple pages to list our...
PennDOT Logo: When will the PennDOT logo be updated on the Consultant Qualifications Package? Can...
Project Description and Resumes- Can we submit multiple files for project description and resumes?
Project Experience - In the Project Experience section of the Consultant Qualifications Package,...
Project Experience - Is the 5 pages 5 1-page descriptions?
Project Experience - On the Consultant Qualification Package Project Experience, Is professional...
Project Experience - Referring to the lines requesting "Entire Agreement$" and "Work for which firm...
Resumes - I need more information on Resume Templates. How many pages can a resume be? ...
Resumes - On the Primary Responsibilities section, is PennDOT looking for a title such as "Project...
Hide details for Contractor PrequalificationContractor Prequalification
How Are Past Performance Reports Processed?
How do I Apply for Prequalification?
How is the Contractor's Ability Factor Calculated?
How often is the Contractor's Ability Factor Calculated?
Hide details for Design Build Bid PreparationDesign Build Bid Preparation
Does a man-hour estimate need to be developed for the stipend?
Does the Department care who prepares the Technical Approach?
Does the Department still prepare a Scope-of Work in ECMS Wave 3 detailing the technical design to...
Does the design-build team submit a Technical Proposal?
How does meeting the design criteria impact a project?
How will teams know if the design-build selection process review will be “Firm Neutral”?
Is there a Question and Answer period between the Technical Approach due date and the bid proposal...
Programming of funds for design-build projects versus design-bid-build, will there be a difference?
The Agreement General Requirements limit the SOI length, is this length adequate for design-build...
What if the Alternate Technical Concept discussion results in a new design exception?
What part of the Technical Approach is made public?
When can questions be submitted in ECMS Wave 4; SOI?
Who can see ECMS questions?
Will the non-responsive bids be posted (the bid amount)?
Will there always be three short listed Design-Build Best Value teams?
Will there be different DBE goals for design and construction portion of the project or an overall...
Will Value Engineering be allowed during design-build projects?
Hide details for Design Build BridgeDesign Build Bridge
For a historical bridge will all coordination and mitigation be done prior to letting?
Will the 100-year Bridge Life Initiatives be utilized for design-build?
Hide details for Design Build EnvironmentalDesign Build Environmental
Is environmental clearance completed prior to letting?
Obtaining JPA Permits can take a long time. Is there a consideration during scoping as to whether...
Standards in affect at the time of the bid are changed by DEP after bid, what will be done?
Hide details for Design Build InspectionDesign Build Inspection
Extent of inspection, will that be spelled out in consultant inspection agreements?
Will the selection of the consultant inspection firm for a design-build project be awarded soon...
Hide details for Design Build Preliminary EngineeringDesign Build Preliminary Engineering
Does a request letter to use Design-Build, Low Bid still need to be sent to Central Office?
Is FHWA approval required for all design-build advertisements?
Often there is not enough geotechnical data available for consultants to provide an accurate bid...
What amount of conceptual MPT will be provided in Bid Package?
Where does utility coordination come in the schedule?
Will design exceptions be allowed as part of the design-build project?
Will electronic drawings be made available to the short listed Adjusted Bid Design-Build teams from...
Will the project schedule be provided by the Department prior to short listing?
Will the typical section of the bridge be fixed?
Hide details for Design Build ProjectDesign Build Project
Does the Department anticipate mixing structurally deficient with non-structurally deficient...
Is there an easier way to identify design-build projects in ECMS?
Is there an ECMS checklist for letting design-build jobs?
What will be the policy of grouping projects for Low Bid Design Build Projects?
Hide details for Design Build Project ExecutionDesign Build Project Execution
How are progress payments made?
How will payments be made to the contractor?
Publication 408 requires a Field Office to be in place within a specified number of days from the...
Will mobilization still be an item in the Bid Package?
Hide details for Design Build ReviewDesign Build Review
How can a design-build team do peer review?
How do I purchase PENNDOT's Automated Tabulation (AutoTab) software?
What is the Owner's Perspective review?
What level of review is expected for the Peer Review (calculations or general review)?
Will partial submittals of the entire design plans be allowed for 1-Step, Low Bid projects?
Will the ability to use a Peer Reviewer be available as part of 1-Step, Low Bid projects?
Will the DM-4 Criteria for reviews (District vs. C.O.) be used for design-build reviews (Owner’s...
Hide details for Design Build Right-of-WayDesign Build Right-of-Way
Can consultants do right-of-way negotiations, or must negotiations be conducted by Department...
In the case where a project is completed but there is litigation associated with the project's...
Is the design-build team responsible for the cost of acquiring right-of-way?
Publication 448, Innovative Bidding Toolkit, and Publication 378, Right-of-Way Manual, do not agree...
What right-of-way activities are envisioned to be included in Design-Build Best Value project?
What will be done after the project is let and it is determined that a property owner will not...
Hide details for Design Build TeamDesign Build Team
Are there minimum requirements for a design consultant and peer review consultant?
Can a prime (lead design) consultant be a peer review consultant for another team or sub consultant...
Can Prime Consultant be the Peer Reviewer for a subconsultant’s work on a project?
Can the Peer Reviewer be involved in Construction Inspection?
Can the Peer Reviewer be responsible for reviewing one element of the project (such as MPT) and...
How will a contractor know which consulting firms are precluded from participating in a...
Is the preliminary engineering consultant allowed to submit on design-build team?
On a 2 Step Design Build contract can a prime consultant be a subconsultant on another team?
On a 2 Step Design Build contract can a prime contractor or consultant become a...
Should the design-build team list all subconsultants as part of the statement of interest (SOI)...
Hide details for Employee RosterEmployee Roster
Can I mail in my Employee Roster?
Employee Roster - Are the templates for Overhead Information and Employee Roster available to work...
Once an employee has been submitted for approval, will the approval be retroactive to the...
What is the turn around time for the approval process for employees rates?
Why does the effective start need to be greater than today's date?
Hide details for GeneralGeneral
Are there hardware requirements for using ECMS?
How big is the Technical Approach field?
How is this form to be completed?
How to deal with multiple versions of expedite when placing a bid package?
Is there a size limitation on Technical Proposal attachments?
Why does ECMS not let me process a change in the evenings? Why do I time out?
Hide details for General Problems/TroubleshootingGeneral Problems/Troubleshooting
How do I change my password in ECMS?
What are the Help Desk Hours?
What happens if I get a blank screen when I try to perform a certain function within ECMS?
What is a security question?
Hide details for Help DeskHelp Desk
What is the Service Desk number for ECMS questions?
Hide details for IDM ViewerIDM Viewer
Can anyone download the IDM viewer?
What security level is required to download the IDM viewer?
Where can I find the IDM viewer?
Hide details for List of ContractorsList of Contractors
Where do I find a list of contractors to use when bidding as a joint venture or to list...
Hide details for MBE and WBEMBE and WBE
How is this form to be completed?
What is the time-frame for submission of my EO-16 and EO-32 forms?
Hide details for MiscellaneousMiscellaneous
I'm logged in as BP Administrator, why can I only see Advertisements, Legal Agreements and Planned...
Hide details for Price ProposalPrice Proposal
When does the Prime see the link to create their Price Proposal?
Why doesn't the Prime see a link to create their Price Proposal?
Why doesn't the Sub see a link to create their Price Proposal?
Hide details for Project QuestionsProject Questions
How do I ask technical questions on a project?
How do I view questions and answers on a project?
When is the cut off for asking technical questions on a project?
Hide details for Signature AuthoritySignature Authority
What security levels are authorized to submit the bids for contractors?
Who is authorized to sign contracts for contractors?
Hide details for Statements of InterestStatements of Interest
Is there a size limit for Statements of Interest?
Is there a template available for Statements of Interest? If not, what are the criteria for a...
Hide details for Technical ProposalTechnical Proposal
Can I view an example of a completed Technical Proposal?
I need to edit my Technical Proposal after I've already Submitted it to the Department. Why don't...


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